Turn scattered data into a strategic advantage.

We connect your ATS, CRM, timesheets and spreadsheets into one live dashboard — your key numbers every morning, not after month-end.

Book a discovery session See an example dashboard
PL-300 certified UK GDPR-compliant Fixed-price builds

Built on the tools you already use

The problem

Your data is costing you placements

Systems that don't talk to each other mean numbers that arrive late — or not at all.

0systems
0spreadsheets
0clarity

Data everywhere, answers nowhere

Each system holds its own version of the truth.

Hours lost to manual reporting

Senior people copy-paste into Excel instead of billing or selling.

KPIs weeks out of date

Time-to-fill, placements and margin only surface after month-end.

Decisions made on gut feel

Underperforming desks get spotted too late to act.

Every month unmeasured is margin you never get back.

What we do

Scattered data in. Strategic advantage out.

ATS / CRM
Timesheets
Spreadsheets
Finance & job boards

One live view of your agency

Every system feeding one dashboard — refreshed automatically, no manual work.

Time-to-fillMarginPlacements

Connect

Your disconnected systems integrated into a single source of truth.

Automate

Data flows and reports that run themselves — no manual rebuilding.

Illuminate

Live dashboards surfacing the KPIs that drive performance and profit.

Explore an example dashboard →

Who it's for

One dashboard. Wins across the whole agency.

Owners & MDs

Live profitability — decisions on facts, not month-old spreadsheets.

Directors & team leaders

Desk performance at a glance, so coaching happens weeks earlier.

Consultants

Clear targets, less admin, more time with clients and candidates.

Finance & ops

Month-end assembly gone. Numbers everyone can trust.

The common thread: everyone works from one version of the truth.

Data discovery

We start by sitting down with your data

One structured working session — we map what you have before we recommend anything.

  • Where your data livesATS, CRM, timesheets, finance, spreadsheets.
  • How it flows todayWho touches what, and where the hours go.
  • The KPIs that matterThe numbers you want on one screen.
  • The quick winsWhere better reporting pays back fastest.

What you leave with

  • A clear map of your systems and data
  • A written summary you can share with your team
  • A fixed-price proposal scoped to your agency
Book your session One working session · On site or remote · No obligation

How it works

Four steps from scattered data to a live dashboard

1

Consolidate

Your systems connected into one clean, reliable data model.

2

Build

Dashboards built around placements, time-to-fill and margin.

3

Auto-refresh

Data refreshes on schedule — no exports, no copy-paste.

4

Support & evolve

We support, refine and extend your reporting as you grow.

STEPS 1–3One fixed-price project — clear scope, known cost.
STEP 4Simple monthly retainer.

Questions

Things agencies usually ask us

What does it cost?

Every build is a fixed price agreed before any work begins, followed by a simple monthly retainer for support. Your discovery session produces an exact, no-obligation quote scoped to your agency.

How long until we see our first dashboard?

Most first dashboards go live within a few weeks of the discovery session. We agree the timeline up front as part of the fixed-price scope, so there are no surprises.

Do we need our own IT team?

No. We work with the tools you already have — Microsoft 365 and your existing systems — and handle the technical side end to end. Your team just tells us which numbers matter.

Do we need Power BI licences?

Yes — your team views the dashboards through your own Power BI licences, billed by Microsoft on a simple per-user, per-month basis, so you only pay for the people who need access. We set up and administer the whole environment for you, so there's nothing technical for you to manage.

Is our data safe?

Yes. Engagements are UK GDPR-compliant, your data stays within your own Microsoft environment wherever possible, and we only access what's needed for your reporting.

What if we switch ATS or add systems later?

That's what the retainer is for. New sources plug into the same data model, so your dashboards evolve with the business instead of being rebuilt from scratch.

Ready to see your agency clearly?

One working session — no obligation, nothing to prepare. Fill this in and we'll come back to you within one working day.

We'll only use these details to arrange your session.

Prefer email? Maciek@beaconreporting.co.uk · beaconreporting.co.uk

Legal

Terms of Use

Version 1.0 · Last updated 22 August 2026

These terms govern use of this website only. They are not our terms of business — those are agreed separately with each client before work begins.

1. Who we are

This website is operated by Beacon Reporting Ltd, a company registered in England and Wales under company number 17398002, whose registered office is 7 North Drive, Shortstown, Bedford, MK42 0TL, United Kingdom. You can contact us at Maciek@beaconreporting.co.uk.

By using this website you accept these terms. If you do not accept them, please do not use the site.

2. The information on this site is general, not advice

Everything published here — including our descriptions of services, process, FAQs and the example dashboard — is provided for general information about what we do. It is not professional, technical, financial or legal advice, and it is not a recommendation to take or refrain from any particular course of action.

Nothing on this site creates a contract or a professional relationship between us. Any work we carry out for you will be governed by a separate written agreement, and only that agreement sets out what we are obliged to deliver.

3. The example dashboard

The example dashboard on this site is a demonstration. Every figure in it — including revenue, placements, time-to-fill, consultant names and office locations — is invented for illustration. It does not represent any real agency, any real client of ours, or any client outcome we have achieved.

It is not a benchmark, a forecast, or an indication of results you should expect. The metrics, targets and conversion rates shown are examples of what a dashboard can display, not industry standards. Do not rely on any figure in it for any business decision.

4. Availability

We aim to keep the site available and up to date, but we do not guarantee that it will be uninterrupted, error-free, or that the information on it is complete or current at any given moment. We may change, suspend or withdraw any part of the site at any time without notice.

5. Enquiries you send us

Submitting the enquiry form does not oblige us to take you on as a client, and does not oblige you to engage us. It simply starts a conversation.

Please do not send us confidential information, client data, credentials or personal data about other people through the enquiry form. If we need that kind of information, we will agree a secure way to share it and put the appropriate agreements in place first.

How we handle the details you submit is set out in our privacy policy.

6. Our content

Unless stated otherwise, the content of this site — including text, layout, graphics, the Beacon Reporting name and logo, and the design and structure of the example dashboard — belongs to us or is used with permission. You may view it, and print or share individual pages for your own business purposes.

You may not republish, sell, or systematically copy our content, or present it as your own work, without our written permission. Product names and logos of third-party systems referred to on this site — including Microsoft Power BI, Excel and SharePoint, and applicant tracking and finance systems — remain the property of their respective owners, and their appearance here does not imply any partnership, endorsement or affiliation unless we say so explicitly.

7. Links to other sites

Where we link to third-party websites, we do so for convenience. We have no control over their content and accept no responsibility for them or for any loss arising from your use of them.

8. Our liability

To the extent permitted by law, we exclude liability for any loss or damage arising from your use of, or reliance on, this website or anything published on it — including any loss of profit, revenue, data or business opportunity.

Nothing in these terms limits or excludes our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for anything else that cannot lawfully be limited or excluded.

This clause applies to the website only. Our liability for consultancy work is dealt with in the agreement we sign with each client.

9. Changes to these terms

We may update these terms from time to time. The version in force is the one published here when you use the site, shown by the version number and date at the top of this page.

10. Governing law

These terms and any dispute arising from them are governed by the law of England and Wales, and the courts of England and Wales have exclusive jurisdiction.

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Legal

Privacy Policy

Version 1.0 · Last updated 22 August 2026

1. Who we are

Beacon Reporting Ltd ("we", "us", "our") is a company registered in England and Wales under company number 17398002, whose registered office is 7 North Drive, Shortstown, Bedford, MK42 0TL, United Kingdom. The company is run by its directors, Maciej Wencek and Edward Day.

We provide Power BI and data reporting consultancy services to business clients.

Beacon Reporting Ltd is registered with the Information Commissioner's Office (ICO), registration number ZC227638.

For anything about this policy or your personal data, contact us at maciek@beaconreporting.co.uk.

2. What this policy covers — and what it doesn't

This policy explains how we handle personal data where we decide why and how it is used (in data protection terms, where we are the controller). That means visitors to our website, people who enquire about our services, and our clients' day-to-day contacts.

It does not cover personal data held inside a client's own systems. Where a client grants us access to their SharePoint sites, Power BI workspaces or similar environments so that we can carry out consultancy work, the client remains the controller of everything in them and we act only on their instructions, as a processor. How that data is handled is governed by the Data Processing Agreement we sign with each client, not by this policy. If your personal data sits in a client's system that we have been given access to, you should contact that organisation directly.

3. The personal data we collect

Website visitors

IP address, browser and device type, pages viewed, and referring site.

Enquiries and prospective clients

Name, business email address, phone number, employer, job title, and whatever you include in your message or in our notes of a call.

Clients and their staff

Contact details of named individuals at client organisations, service correspondence, records of the access we have been granted to their systems including login and access logs, and records of the fees agreed and invoiced.

We do not knowingly collect special category data (health, ethnicity, religion, biometrics and similar) or children's data in the course of our business.

4. Why we use it, and our lawful basis

What we doData usedLawful basis (UK GDPR Article 6)
Respond to enquiries about our servicesEnquiry and contact dataLegitimate interests — replying to someone who has contacted us
Provide and administer our consultancy servicesClient contact data, access and audit logsContract
Keep access and security logs of our activity in client systemsAccess logsLegal obligation (security of processing, Article 32) and legitimate interests
Invoice, take payment and keep accountsClient contact and fee dataContract, and legal obligation (tax law)
Send marketing about our services to business contactsBusiness contact dataLegitimate interests, subject to your right to object at any time

Where we rely on legitimate interests, we have considered whether our interest is outweighed by your rights and we have recorded that assessment. You can ask us for a summary of it.

Where we rely on consent, you can withdraw it at any time. This does not affect anything we did before you withdrew it.

5. Who we share it with

We do not sell personal data. We share it with:

  • Microsoft — Microsoft 365, SharePoint and Power BI host our systems and our business records.
  • Netlify — hosts this website and receives the details you submit through our enquiry form.
  • Xero — for invoicing, payment records and bookkeeping.
  • Our accountant, and our professional advisers such as solicitors and insurers, where needed.
  • Authorities and regulators, where we are legally required to disclose.

Each supplier is bound by a contract requiring them to protect the data and to use it only on our instructions.

6. Where your data is stored

Our systems are hosted in the United Kingdom. Some of our suppliers may process data outside the UK. Where they do, we rely on UK adequacy regulations or on the International Data Transfer Agreement, or the UK Addendum to the EU Standard Contractual Clauses, together with any additional safeguards needed.

7. How long we keep it

RecordRetention period
Enquiries that do not become clients12 months from last contact
Client contract and correspondence records6 years from the end of the contract
Invoices and accounting records6 years from the end of the tax year
Access and security logs12 months
Marketing contact recordsUntil you object, after which we keep only a suppression record

When a retention period ends we delete the data or irreversibly anonymise it.

8. How we protect it

  • Named individual accounts only — we do not use shared logins.
  • Multi-factor authentication on every account with access to our systems or a client's.
  • Least-privilege access: we ask for the minimum rights needed to do the work, and we do not hold standing administrator rights over client tenants.
  • Access is revoked immediately when a contract ends.
  • We do not copy client data out of client systems into our own.

9. Your rights

Under UK GDPR you can ask us to:

  • give you a copy of the personal data we hold about you;
  • correct it if it is wrong, or complete it if it is incomplete;
  • delete it, in certain circumstances;
  • restrict how we use it, or object to our using it — including an absolute right to object to direct marketing;
  • transfer it to you or to another provider in a machine-readable format, where you provided it to us and we rely on consent or contract.

We do not carry out automated decision-making or profiling that produces legal or similarly significant effects.

To exercise any of these rights, email maciek@beaconreporting.co.uk. We will respond within one month. There is normally no charge.

If you are unhappy with how we have handled your data, please tell us first so that we can put it right. You also have the right to complain to the ICO at ico.org.uk/make-a-complaint or on 0303 123 1113.

10. Cookies

We do not use advertising, tracking or analytics cookies on this website, and nothing on it profiles you or follows you across other sites. Because we set no non-essential cookies, we do not ask you for cookie consent.

Our hosting provider records basic, aggregated visit statistics on its servers — such as page views and referring sites — without placing cookies on your device.

11. Changes to this policy

We review this policy at least once a year, and whenever our processing changes materially. The version number and date at the top show when it was last updated.

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About

One live view of the business you're already running.

Beacon Reporting is a Bedford-based data and Power BI consultancy. We turn the systems recruitment agencies already run on — ATS, timesheets, job boards, finance — into one live view of the business, refreshed automatically.

Beacon Reporting Ltd Founded June 2026 · Bedford, UK
Recruitment SMEsWho we serve
Microsoft stackBuilt on

Our story

Why Beacon Reporting exists

Beacon Reporting Ltd was founded in June 2026 by two people who came at the same problem from opposite ends. One of us builds reporting for a living. The other has spent his career being the person who needs it — relying on portfolio, cost and utilisation data being right, on time, and in one place.

That combination is deliberate. Plenty of consultancies can build a dashboard. Fewer have sat on the other side of the table, waiting on numbers that arrive late or don't reconcile, and knowing what it costs when a decision gets made without them.

We're based in Bedford and work with recruitment SMEs across the UK — on site where that helps, remote where it doesn't. We're deliberately small, so you deal directly with the people building your reporting.

Agencies sit on genuinely valuable data across their ATS, timesheets and spreadsheets — with no way to see it in one place until month-end, by which point the month's already gone.

How we work

Scope agreed up front, then reporting that keeps up

STEP 01

Discovery session

One structured working session mapping where your data lives, how it flows and which numbers actually drive decisions. No obligation.

STEP 02

Fixed-price build

A clear scope and a known cost agreed before any work starts. Your systems connected, modelled properly and turned into live dashboards.

STEP 03

Monthly retainer

Support, refinement and new reporting as the agency changes — so your dashboards evolve instead of going stale.

What we do

The work itself

  • Connect your existing systems into one reliable data model
  • Build dashboards around placements, time-to-fill, margin and consultant performance
  • Set up scheduled refreshes so reporting updates itself overnight
  • Set up and administer the Power BI environment on your behalf
  • Keep it evolving as you add systems, offices or desks

Just as important

What we're not

  • We don't resell software or licences — you own your Microsoft subscriptions
  • We don't ask you to replace systems that already work
  • We don't hand you a report and disappear
  • We don't quote by the hour with an open-ended bill at the end

See what we build

The example dashboard is a mock-up of the kind of report we build — the same structure, models and logic we'd use for your agency.

Explore the example dashboard →

Meet the founders

Our backgrounds, and what sits underneath the dashboards we build.

Who we are →
Book a discovery session
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Who we are

The people behind Beacon Reporting.

Beacon Reporting is run by its two founders. You deal directly with the people doing the work — there's no account manager in the middle, and no handover to a delivery team you've never met.

Maciek Wencek & Edward Day Co-founders Bedford, UK · Founded June 2026
MW

Maciek Wencek

Co-founder · Data

I work in data every day. Over the past two years I've built operational dashboards that businesses actually run on — not one-off reports, but live views that people open on a Monday morning to decide where to put their effort that week.

The part most people don't see is underneath. I design proper star schema data models, write the DAX and M code that keeps the numbers accurate, and set up scheduled refreshes so the data updates itself. That's the difference between a dashboard that impresses once and one that's still trusted six months later.

I'm PL-300 certified — Microsoft's Power BI Data Analyst qualification — and I work in Power Query, DAX and SQL daily.

0building live dashboards
PL-300Microsoft certified
0core tools used daily
Maciek@BeaconReporting.co.uk
ED

Edward Day

Co-founder · Business

For the last few years I've relied on BI reporting rather than built it — using dashboards to make commercial, operational, financial and strategic decisions at large multinationals.

The hardest part of a reporting project usually isn't the build; it's working out what the business actually needs, which is rarely what it first asks for. Having been the stakeholder on the receiving end, I can turn a vague request into a clear brief and keep what gets built tied to the decision it's for.

I've used Power BI as an end user myself — enough to know when a report gets relied on and when it gets worked around.

0as a Power BI end user
Multinationalreporting at scale
Edward@BeaconReporting.co.uk

What's underneath a Beacon dashboard

Click a layer to see what sits underneath.

The tools Maciek works in

Tap any tool to see how it's used at Beacon.

See how I think about this

The example dashboard is a mock-up of the kind of report we build — the same structure, models and logic I'd use for your agency.

Explore the example dashboard →

Start with a conversation

No obligation, and nothing for you to prepare.

Book a discovery session
© 2026 Beacon Reporting · Data & Power BI consultancy for recruitment agencies Maciek@BeaconReporting.co.uk
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Example report · illustrative data

Agency executive overview

The one-screen view of the whole agency: fee income, placements, speed and productivity.

This is a mock-up of the kind of Power BI report we build. Everything below is interactive, so change the period or click an office, a desk or a consultant and the whole report filters together, the same way it does in Power BI. Three further examples are available from the menu inside the report. Each is an example of a report type; yours would be scoped around your own systems and KPIs. All numbers are invented for a fictional 12-consultant agency.

Agency Performance — Executive Overview
REFRESHED TODAY 06:00 · AUTO
How to use this report: click any bar, segment or row to filter everything together — and hover or tap the i icons to see what each number means.
Period i
Office i
Desk i

Net fee income & placements by month

Trendi
NFI (£)Placements

NFI by office

Click to filteri
Click a bar to filter the whole report

Desk split

Click to filteri

Time-to-fill

vs 21-day targeti
Actual daysTarget

Placement funnel

Conversioni

Consultant leaderboard

Click a row to focusi
# Consultant Office Desk Placements NFI Avg TTF Share of NFI

Swipe the table sideways for more columns

What each metric tells you

A dashboard is only useful if every number on it drives a decision. Here's what these six do, and the conversation each one should start on a Monday morning.

Headline

Net fee income (NFI)

Your actual gross profit — permanent fees plus contract margin — not headline billings. It's the truest single measure of whether the agency is growing.

Decision it drives: whether you can afford the next hire, and which month's dip needs explaining before it becomes a trend.

Volume

Placements

How many roles you actually filled. Shown against NFI so you can see whether growth came from more deals or bigger ones.

Decision it drives: if placements rise while NFI flattens, your average fee is slipping — a pricing conversation, not an activity one.

Speed

Time-to-fill

Average days from vacancy taken to offer accepted, tracked against a 21-day target. The single best predictor of client satisfaction and repeat business.

Decision it drives: a creeping average usually means poor-quality briefs or slow client feedback — both fixable, but only if you can see it early.

Productivity

NFI per consultant

Fee income divided by billing heads. It separates genuine growth from growth you simply bought by hiring more people.

Decision it drives: whether the next £100k of revenue needs another desk, or better support for the desks you already have.

Efficiency

CV-to-placement conversion

How many CVs sent become interviews, offers and placements. Where effort leaks out of the process.

Decision it drives: a low CV-to-interview rate is a targeting problem; a low offer-to-placement rate is a closing or counter-offer problem. Different fixes entirely.

Coaching

Consultant leaderboard

Placements, NFI and speed side by side for every biller — the same view for everyone, updated daily.

Decision it drives: spotting the consultant with high activity but slow conversion in week two, rather than at the quarterly review when the quarter's already gone.

This is roughly what your first dashboard looks like

Yours would be built around your systems and the KPIs you actually manage by. The discovery session is where we work out which numbers belong on it.

Book a discovery session